Using the calendar app — Nextcloud latest User Manual latest documentation

# Using the calendar app

Note

The calendar app is not enabled by default and needs to be installed separately from our App Store. Please ask your Administrator for it.

The Nextcloud Calendar app works similar to other calendar applications you can sync your Nextcloud calendars and events with.

When you first access the Calendar app, a default first calendar will be pre-generated for you.

## Managing your calendars

### Import a Calendar

If you want to transfer your calendar and their respective events to your Nextcloud instance, importing is the best way to do so.

1. Click on the settings-icon labeled with `Settings & Import` at the left-bottom.
2. After clicking on `+ Import Calendar` you can select one or more calendar files from your local device to upload.
3. The upload can take some time and depends on how big the calendar you import is.

Note

The Nextcloud Calendar application only supports iCalendar-compatible `.ics`-files, defined in RFC 5545.

### Create a new Calendar

If you plan to setup a new calendar without transferring any old data from your previous calendar, creating a new calendar is the way you should go.

1. Click on `+ New Calendar` in the left sidebar.
2. Type in a name for your new calendar, e.g. “Work”, “Home” or “Studies”.
3. After clicking on the checkmark, your new calendar is created and can be synced across your devices, filled with new events and shared with your friends and colleagues.

### Edit, Download or Delete a Calendar

Sometimes you may want to change the color or the entire name of a previous imported or created calendar. You may also want to export it to your local hard drive or delete it forever.

Note

Please keep in mind that deleting a calendar is a irreversible action. After deletion, there is no way of restoring the calendar unless you have a local backup.

1. Click on the three-dot-menu of the respective calendar.

2. Click on `Edit`, `Download` or `Delete`.

### Subscribe to a Calendar

You can subscribe to iCal calendars directly inside of your Nextcloud. By supporting this interoperable standard (RFC 5545) we made Nextcloud calendar compatible to Google Calendar, Apple iCloud and many other calendar-servers you can exchange your calendars with.

1. Click on `+ New Subscription` in the left sidebar.
2. Type in the link of the shared calendar you want to subscribe to.

Finished. Your calendar subscriptions will be updated regularly.

## Managing Events

### Create a new event

Events can be created by clicking in the area when the event is scheduled. In the day- and week-view of the calendar you just click, pull and left your cursor over the area when the event is taking place.

The month-view only requires a single click into the area of the specific day.

After that, you can type in the events name (e.g. Meeting with Lukas), choose the calendar in which you want to choose the event (e.g. Personal, Work) check and concretize the time span or set the event as all-day event.

If you want to edit advanced details such as the Location, a Description, Attendees, Reminders or to set the event as a repeating-event click on the `More...`-button to open the advanced sidebar-editor.

Note

If you always want to open the advanced sidebar-editor instead of the simple event editor popup, you can set a `Skip simple event editor`-checkmark in the `Settings & Import`-section of the app.

Clicking on the blue `Create`-button will finally create the event.

### Edit or Delete an event

If you want to edit or delete a specific event, you just need to click on it. After that you will be able to re-set all of the events details and open the advanced sidebar-editor by clicking on `More...`.

Clicking on the blue `Update`-button will update the event. Clicking on the `Cancel`-button will not save your edits.

If you click on the red `Delete`-button the event will be removed from your calendar.

## Birthday calendar

The birthday calendar is a auto-generated calendar which will automatically fetch the birthdays from your contacts. The only way to edit this calendar is by filing your contacts with birthday dates. You can not directly edit this calendar from the calendar-app.

Note

If you do not see the birthday calendar, your Administrator may has disabled this for your server.

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